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Privacy Policy

1. Introduction

 

Nuvada Events (“we”, “our”, “us”) is committed to protecting and respecting your privacy in compliance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and any other applicable data protection laws. This policy explains how we collect, use, store, and protect your personal data when you use our services.

 

2. Information We Collect

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  • We may collect and process the following categories of data:

Identity Data: Name, date of birth, marital status.

Contact Data: Address, email, phone number.

Event Data: Wedding/event details, guest list, supplier preferences.

Financial Data: Payment details (handled securely via third-party processors).

Marketing Data: Preferences regarding newsletters, offers, and promotions.

We do not collect special category data (e.g., health, ethnicity, religion) unless explicitly required for event requirements and with your consent.

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3. How We Use Your Data

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  • We process your personal data for the following purposes:

To fulfil our contractual obligations (planning and delivering your event).

To manage payments, invoicing, and account records.

To recommend and liaise with third-party suppliers.

To communicate with you before, during, and after your event.

For legal compliance (tax, financial record keeping).

With consent: to send marketing communications.

  • Legal bases for processing under UK GDPR include:

Performance of a contract.

Compliance with legal obligations.

Consent (marketing, optional services).

Legitimate interests (business operations).

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4. Sharing Your Data

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  • We may share your personal data with:

Venues and suppliers (only where necessary for your event).

Professional advisers (accountants, insurers, legal advisers).

Payment providers and banking institutions.

HMRC and other regulators if required by law.

  • We do not sell your data.

 

5. Data Retention

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  • Personal data is retained for as long as necessary to deliver services.

  • Financial records are kept for 7 years in compliance with UK tax law.

  • Marketing consent data will be retained until you unsubscribe.

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6. International Data Transfers

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  • Where we work with suppliers or clients outside the UK/EEA, we ensure data transfers comply with UK GDPR through adequacy regulations or standard contractual clauses.

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7. Your Rights

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  • Under UK GDPR, you have the right to:

Access your personal data.

Request correction or erasure.

Restrict processing.

Data portability.

Object to processing.

Withdraw consent at any time.

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8. Security

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  • We use secure servers, encrypted communications, and restricted access measures to protect your data.

 

9. Complaints

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  • If you are concerned about how your data is used, you may contact the Information Commissioner’s Office (ICO): www.ico.org.uk.

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